By mapping out your data, you can create a clear understanding of what personal information is in control and how it’s being used. Mapping provides transparency and accountability for any future decisions that need to be made about this crucial asset.
What is Data Mapping?
Data mapping is tracking all data that flows through or originates from your company. More specifically, a map, also known as a “data flow”, gives detailed information on what kinds of personal records are under control. For instance, sales calls made by employees during work time or orders shipped out to delivery addresses located all around town.
The Scope of Data Mapping for Organizations:
- Mapping Data allows businesses to comply with privacy laws while gaining valuable insight into their operations.
- Additionally, data mapping provides a way to see patterns and trends that can be used to improve business processes. When all of an organization’s data is in one place, it becomes easier to discover areas where efficiencies can be gained.
- Data Mapping data can also help businesses make better decisions about protecting their customer data. By understanding how data is used and where it is stored, companies can implement adequate security measures to protect sensitive information from unauthorized access or accidental loss.
- Whether you are a small business just starting or a large corporation with years of data under your belt, mapping your data can help you gain valuable insight into your operations and improve decision-making.
What to include in Data Maps?
The data map for any company is different depending on its size and industry. But there’s no one-size-fits-all blueprint for making good use of your information, so we’ll cover the general mechanics in this section before getting into more specific details later down below.
Cover Every data processing activity
Maps are only as good if they cover your entire data world. This means looking at every instance where information is processed, identifying each purpose for doing so and which specific activities fall under those descriptions – all to produce a reliable map!
Protect data subjects’ rights & transparency
Latest GDPR requires businesses to be upfront and transparent about their policies regarding personal information. This includes providing individuals with precise details on data usage and what rights each person has related to that information. All this facilitates easier way to convey all necessary info.
New data processing activities & PIA
You must complete a privacy impact assessment before starting any new processing activities. This includes introducing new products or changing your data management systems!
So, if you are ready to take control of your data and start a new journey, start data mapping today!